How Tuscany Reduced Soccer Registration Workload by 500%
See how a volunteer-driven community association saved thousands of hours managing 500+ youth soccer registrations with Communal's all-in-one solution.
Tuscany Community Association
Tuscany Community Association is a volunteer-driven organization committed to addressing community issues, planning community events, and organizing recreational activities. Annually, they host a community soccer program offering over 500 children an exciting opportunity to make new friends and acquire new skills.
The Challenge
Tuscany had a highly popular soccer program, but its growth had begun to overwhelm their small team of volunteers each year. Their previous software required excessive manual workarounds and didn't adequately support their needs.
The Solution
Communal drastically reduced the number of administrative hours required to manage the community soccer program and successfully resolved all previous issues that were impeding growth.
Users found it much easier to navigate, and the in-house team had no trouble adapting to its functionalities
Everything accessible online through one system, available to everyone regardless of location or device
When parents register their kids, the system presents available volunteer shifts relevant to their registration
Parents who register as volunteers receive automatic discounts—all payment details processed within the system
Seamless communication features allow reaching everyone directly from within the software
The Communal team responds incredibly quickly to feature requests, data assistance, and issue resolution
The Results
Time required to manage the soccer program reduced by 5-6 times compared to their old process
Estimated total hours saved compared to continuing with their previous software solution
More parents signed up as coaches thanks to integrated volunteer recruitment and automatic discounts
Freed from manual tasks, the team can focus on fostering community and expanding the program
"We estimate that we've saved about 10,000 hours compared to our old process. Seriously though, it used to be 5-6 times more work compared to what we do now. One of the best advantages of moving to Communal is the experience with the team—they feel like an extension of our own team and are always very helpful."
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