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Attendance Tracking Software for Programs and Classes
Attendance tracking software for nonprofits that run classes, drop-ins and youth programs. Create an attendance sheet and everyone who registered is already on it, then mark people present from a phone at the door.
Attendance tracking inside your registration system
Attendance lives in the same place as registration, so the list is ready before class starts.
No Manual Data Entry
Sheets fill from program registrations, so there is no list to type up.
Walk-ins Count Too
Someone who shows up without registering is added at the door as a signup, so your numbers include them.
Live Counts
The sheet keeps a running count of present, late, and absent as staff mark each name.
Exportable Reports
Export attendance sheets to CSV or PDF for grant applications, board reports, and compliance requirements.
Rosters fill themselves
Every registration lands on the sheet
Attendance sheets filled from your registrations
Create an attendance sheet for one session or a whole series and everyone registered is already on it. New signups are added as they come in, so nobody copies names over from a spreadsheet the night before.
- Everyone registered is on the sheet when you open it
- Late signups appear without anyone adding them
- Cancelled signups drop off the sheet
- Email and phone included when you export the sheet
No clipboard
Tap to mark from a phone or tablet
Take attendance on a phone or tablet
Leave the clipboard in the office. Staff open the sheet in a browser on whatever device is handy, tap each name, and add walk-ins to the sheet on the spot.
- Nothing to install on staff phones
- Add walk-ins to the sheet during class
- Present, late, absent, or excused, with a note per person
- Works for recurring classes, drop-ins, and one-time events
Every session on one grid
Who came, week after week
Attendance exports for grant reports and board meetings
A series sheet puts every session of a program on one grid, so you can see who came week after week. When a funder asks for numbers, export the sheets to CSV or PDF, or pull attendance for every date into your program signup export.
- One grid for every session in a series
- Attendance by date in the program signup export
- Export to CSV or PDF for external reporting
- Filter sheets by program and search attendees by name
Powering 500+ community organizations
Frequently asked questions
Attendance tracking software replaces the paper sign-in sheet with a digital record of who came to each class, session or event. Staff mark attendance on a phone or computer, and the record exports for reports.
Create an attendance sheet for a session or a whole series and it fills with everyone registered for the program. Late registrations are added automatically and cancelled signups drop off, so there is no list to manage by hand.
Yes. Communal works in any web browser, so staff can mark attendance from a phone, tablet, or computer. There is no app to install: open the program's attendance sheet and start marking names.
Staff and instructors mark attendance on the sheet. Participants don't check themselves in. Scanning a membership card at the front desk is logged separately as a visit; see membership check-in.
Yes. Communal supports recurring programs with multiple sessions. A sheet can cover one date or the whole series, with a column per session, so you can see who came week after week.
Yes. Select the sheets you need and export them to CSV or PDF. Exports include participant names, email, phone, and a status for each session date, which covers what funders typically ask for.
Yes. When someone turns up without registering, staff add them to the sheet as a walk-in, and they are counted alongside everyone who signed up in advance.
Yes. Every attendance record is tied to the participant's program signup, and walk-ins added at the door become signups too. Attendance by date carries into the program signup export, which is useful for understanding engagement and demonstrating impact.
Parents see which programs their children are registered for in the member portal. Attendance itself is recorded and viewed by your staff.
Attendance sheets come with the Programs & events add-on. Communal with that add-on starts at $125/month for up to 250 members, and taking attendance carries no extra charge. View pricing for the details.
A standalone attendance app needs its own roster, which someone has to build and keep current. In Communal the sheet comes from your registrations, walk-ins become signups, and attendance exports with the rest of your program data. See how registration works on the program registration software page. Add your own signup questions with custom registration forms.
Your data is stored in a secure database that is not accessible to anyone. Users' credit card information is not stored on our platform. We utilize Stripe to process payments, learn more about how they store their data here.
You can! Our team is happy to help migrate data from an excel spreadsheet or an existing platform you utilize today. Contact us for more questions.
Communal directly deposits into your bank account. We do not hold any funds on our platform.
Yes, Communal is fully PCI-DSS compliant as we partner with Stripe as our payment processor. Stripe has been audited by an independent PCI Qualified Security Assessor (QSA) and is certified as a PCI Level 1 Service Provider. Communal does not have access to see or store any credit card data as all transactions are sent directly to Stripe.