Wild Apricot prices by contacts, not by features. Every plan includes the same software, and the monthly price steps up as your database grows, from $66/mo for 100 contacts to $992/mo for 50,000 on month-to-month billing. This page lays out every published tier, what the prepay discounts do, what costs extra, and how the bill compares with Communal for the same organization.
Source and date. All Wild Apricot prices below were read from wildapricot.com/pricing on 2026-10-09. Prices are in US dollars as the page states. Communal is our product, so we show our arithmetic and flag every figure we could not verify. Vendors change prices; check the live page before you budget.
Wild Apricot plans and contact tiers
Wild Apricot has one product with one feature set. The pricing page says "all packages offer the same WildApricot features and benefits", so the only choices are how many contacts you manage and how long you prepay. A selector on the page offers seven tiers:
| Contacts | Monthly billing | 1-year prepay (10% off), per month | 2-year prepay (15% off), per month |
|---|---|---|---|
| 100 | $66.00 | $59.40 | $56.10 |
| 250 | $82.00 | $73.80 | $69.70 |
| 500 | $154.00 | $138.60 | $130.90 |
| 2,000 | $265.00 | $238.50 | $225.25 |
| 5,000 | $485.00 | $436.50 | $412.25 |
| 15,000 | $584.00 | $525.60 | $496.40 |
| 50,000 | $992.00 | $892.80 | $843.20 |
The page does not offer a tier between 500 and 2,000 contacts, so we could not verify what an organization with 1,000 contacts pays. It is most likely the 2,000 tier, but confirm with Wild Apricot before you rely on that. Above 50,000 contacts, and for multi-chapter organizations, the page says to book a call with sales for custom pricing.
Two things the table makes clear:
- The jump from 250 to 500 contacts is large. The monthly price almost doubles ($82 to $154) for 250 more contacts.
- Prepaying saves 10% or 15%, not more. One year prepaid takes 10% off and two years takes 15% off. Month-to-month billing is available, so the discount is optional.
Free trial and setup
Wild Apricot offers a 60-day free trial with no credit card. The page lists $0 setup, and its FAQ says there are no setup, customization, training, per-transaction or cancellation fees from Wild Apricot. If you do not upgrade after the trial, the account is deleted, according to the same FAQ.
Canadian dollar pricing (not verified)
The pricing page's own code contains a separate Canadian dollar price list (for example, 250 contacts at CA$132/mo and 2,000 contacts at CA$438/mo monthly), but the CAD switch was turned off in the version we fetched and the visible page says "All prices in USD". The page also notes that Canadian clients are subject to GST/HST. We do not know whether Canadian visitors see the CAD list, so treat CAD figures as unverified and ask Wild Apricot for a Canadian quote.
What counts as a contact
Wild Apricot's pricing selector asks "How many contacts are you managing?" The pricing page does not define a contact. In our earlier Communal vs Wild Apricot review, we found that the database count includes lapsed members, newsletter subscribers and event guests, not just people with a current paid membership. That is why the contact count, not the member count, usually sets your bill. Check your own database's count of everyone with a record, because that is the number to compare against the tiers above.
What is included in every plan
According to the pricing page, every plan includes:
- Member management: a cloud database, renewals, reminders, a members-only website and portal, and a membership directory
- Event management: registration forms, payments, waitlists and event emails
- A drag-and-drop website builder and templates
- Email campaigns with segmentation
- Online payments, invoicing and financial reports, with QuickBooks and CSV export
- Donation forms, including recurring donations
- An online store
- Mobile apps for admins and for members
- Onboarding support at no extra cost
That is a wide list for the price, and it is the strongest argument for Wild Apricot: you do not pay extra modules for events, a website or a store.
What costs extra
Payment processing
Wild Apricot does not charge per-transaction fees itself, but your payment provider does. The pricing page says online payments are integrated with Personify Payments, "or choose from popular payment systems for an additional fee". Personify Payments rates are not published on the pricing page, so we could not verify what card processing costs through Wild Apricot. Ask for the all-in percentage and per-transaction rate in writing.
The "additional fee" for using your own gateway is the Payment System Servicing Fee. In our comparison registry, recorded on 2026-08-19 from Wild Apricot's help center, the fee is 20% of your subscription plan price for US and Canadian accounts that connect Stripe, PayPal or Authorize.Net instead of Personify Payments. We could not re-load that help article on 2026-10-09 (the page needs JavaScript), so confirm the current rate before you plan around it. As an illustration only: if the 20% applied to the $154 monthly price at 500 contacts, it would add about $30.80 a month.
Add-ons and services
Wild Apricot lists add-ons such as text messaging, a job board and registration technology on separate pages that we did not price. Graphic design, data transfer, training and advanced website customization are available through its partner directory at the partners' own rates.
Worked examples: Wild Apricot vs Communal
The comparison is less obvious than it looks, because the two vendors count different things. Wild Apricot bills by contacts. Communal bills by active members, so lapsed members, subscribers and guests do not move your plan. The examples below use Communal's published pricing: $75/mo for the base plan up to 250 members, stepping up by member band, with Programs & events as a $50/mo add-on (Wild Apricot includes events, so we show both). All figures are monthly, in USD, on month-to-month billing.
| Organization | Wild Apricot | Communal base | Communal with Programs & events |
|---|---|---|---|
| 250 contacts, 250 members | $82 | $75 | $125 |
| 500 contacts, 250 members | $154 | $75 | $125 |
| 2,000 contacts, 600 members | $265 | $135 | $185 |
| 2,000 contacts, 2,000 members | $265 | $235 | $285 |
| 5,000 contacts, 1,000 members | $485 | $175 | $225 |
How to read it:
- When contacts and members are close, the two are within a few dollars of each other, and Wild Apricot is cheaper once you add Communal's events module.
- When your contact list is much larger than your member list, Communal is cheaper because it does not count the extra contacts. At 2,000 contacts but 600 members, the base plan is roughly half the Wild Apricot price.
- Prepaying narrows the gap. At 2,000 contacts, Wild Apricot with a two-year prepay is $225.25/mo, compared with $265 month-to-month. Communal has no contract requirement and prorates billing.
Communal's pricing page lists card-processing application fees "often 2%" set in your agreement, with no monthly minimums. Compare the all-in processing rate on each side, not only the subscription.
Where Wild Apricot is the better buy
- You want your website and your member database from one vendor. Wild Apricot includes a site builder and templates in every plan. Communal has no website builder and runs beside the site you already have.
- Your contacts are almost all paying members. The contact-based pricing penalty mostly disappears.
- Your members rely on Wild Apricot-specific tools such as its WordPress widgets or mobile apps.
Where Communal is the better fit
- Your contact list is much bigger than your paid membership.
- You rent rooms or courts, run volunteer shifts, or issue donation receipts. Volunteer management and donations are in Communal's base plan, and facility booking is an add-on from $65/mo. Wild Apricot has no native facility booking or volunteer scheduling. See the full Wild Apricot alternatives list for options beyond Communal.
- You want one published price list with no sales call. Every Communal tier is on the pricing page.
For a broader view of 16 vendors, see our best membership management software comparison, and for how pricing models differ, our guide on how membership software is priced.
What we could not verify
- The price for 1,000 contacts, or any count between the published tiers.
- Canadian dollar pricing as shown to Canadian visitors.
- Personify Payments card rates.
- The current Payment System Servicing Fee wording (last recorded 2026-08-19).
- Prices for Wild Apricot's separate add-ons.
Frequently asked questions
How much does Wild Apricot cost per month?
On month-to-month billing, $66 for 100 contacts, $82 for 250, $154 for 500, $265 for 2,000, $485 for 5,000, $584 for 15,000 and $992 for 50,000 contacts, per wildapricot.com/pricing on 2026-10-09.
Does Wild Apricot have a free plan?
No permanent free plan. It offers a 60-day free trial without a credit card.
Is Wild Apricot cheaper if I pay yearly?
Yes. A one-year prepay takes 10% off and a two-year prepay takes 15% off, for example $59.40/mo and $56.10/mo at 100 contacts instead of $66.
Does Wild Apricot charge transaction fees?
Wild Apricot itself does not, according to its FAQ. Your payment processor does, and using a gateway other than Personify Payments triggers an additional fee. Check the current terms with Wild Apricot.
Is Communal cheaper than Wild Apricot?
It depends on how many of your contacts are active members. When the two numbers are close, the subscription prices are similar. When you have far more contacts than members, Communal costs less. See the worked examples above, and compare the two products feature by feature.